Commissioning Data Set Submission Protocol

The Commissioning Data Sets submitted by providers carry information to determine the update method to be used by the Secondary Uses Service in order to update the national database.

Description

The Commissioning Data Sets submitted by providers carry information to determine the update method to be used by the Secondary Uses Service in order to update the national database.

These update rules are known as the Commissioning Data Set Submission Protocol  and the set of data controls used to indicate this are carried in the Commissioning Data Set Transaction Header Group which must be present and correct in every CDS Type submitted to the Secondary Uses Service.

Two Update Mechanisms are available:

  • Net Change

    - to support the management of an individual CDS Type in the Secondary Uses Service database and enables Commissioning data to be inserted/ updated or deleted. CDS Senders are expected to use the Net Change Update Mechanism wherever possible.

  • Bulk Replacement

    - to support the management of bulk commissioning data for an identified CDS BULK REPLACEMENT GROUP CODE  of data for a specified time period and for a specified CDS PRIME RECIPIENT IDENTITY. CDS Senders should only use the Bulk Replacement Update Mechanism in exceptional circumstances.

Net Change: Net Change processes are managed by specific data settings as defined in the  CDS V6-2 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol  option of the CDS Transaction Header Group. The Secondary Uses Service uses the following data to manage the database:

Each CDS Type must have a CDS UNIQUE IDENTIFIER which must be uniquely maintained for the life of that Commissioning Data Set record. This is a particular consideration where mergers and/or healthcare systems are changed or upgraded, see Commissioning Data Set Submission and Organisation Mergers. Any change to the CDS UNIQUE IDENTIFIER during the "lifetime" of a Commissioning Data Set record will almost certainly result in a duplicate record being lodged in the Secondary Uses Service database.

A Commissioning Data Set record delete transaction must be sent to the Secondary Uses Service database when any previously sent Commissioning Data Set record requires deletion/removal, for example to reflect Commissioner changes etc. 

Where CDS UPDATE TYPE  1 is required (delete/cancellation), an empty XML element called 'Delete Transaction' can be used instead of submitting he original CDS Type  record, after the CDS V6-2 Type 005N - CDS Transaction Header Group - Net Change Protocol. See the CDS V6-2- XML Schema Release Notes which can be downloaded via the XML_Schema_TRUD_Download  page.

The CDS APPLICABLE DATE and CDS APPLICABLE TIME must be used to ensure that all Commissioning data is updated in the Secondary Uses Service database in the correct chronological order.

The CDS SENDER IDENTITY must not change during the lifetime of the CDS data. This is particularly significant for multiple and/or merged ORGANISATIONS, and for those services who submit data on behalf of another  NHS TrustNHS Foundation Trust  or  Independent Sector Healthcare Provider.

Bulk Replacement Bulk Replacement processes are managed by specific data settings as defined in the  CDS V6-2 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol option of the CDS Transaction Header Group. The Secondary Uses Service uses the following data to manage the database:

Every CDS Type must be submitted using the correct CDS BULK REPLACEMENT GROUP CODE.

The CDS REPORT PERIOD START DATE and the CDS REPORT PERIOD END DATE, (i.e. the effective date period), must be valid and consistent, and reflect the dates relevant to the Commissioning data contained in the interchange.

The CDS SENDER IDENTITY must not change during the lifetime of the Commissioning Data Set record. This is particularly significant for multiple and/or merged ORGANISATIONS, and for those services who submit data on behalf of another  ORGANISATION.

The CDS PRIME RECIPIENT IDENTITY must be identified in each Commissioning Data Set and must not be changed during the lifetime of the Commissioning Data Set record otherwise the data stored in the Secondary Uses Service database may lose its integrity (e.g. duplicate Commissioning data may be stored). For this reason it is advised that the ORGANISATION CODE (RESIDENCE RESPONSIBILITY)  should always be used to determine the CDS PRIME RECIPIENT IDENTITY as detailed in the Commissioning Data Set Addressing Grid. Senders must also be aware that if the  ORGANISATION CODE (RESIDENCE RESPONSIBILITY)  is itself derived from the PATIENT's POSTCODE OF USUAL ADDRESS then great care must be taken to manage all elements of this relationship. If it is necessary to change any of this data during the lifetime of a Commissioning Data Set record, then the Secondary Uses Service (SUS) Service Desk should be contacted for advice. See the NHS Digital  website at: SUS Guidance.

It is strongly advised that users of the Bulk Replacement Mechanism maintain a correctly generated CDS UNIQUE IDENTIFIER within the Commissioning data. This will establish a migration path towards the use of the Net Change Mechanism and will also then minimise the risk of creating duplicate Commissioning Data Set data.

Sub contracting If a Health Care Provider sub-contracts healthcare provision and its associated Commissioning Data Set submission to a second ORGANISATION  (eg a different Health Care Provider  or a Shared Services Organisation), arrangements to submit the Commissioning Data Set data must be made locally to ensure that only one ORGANISATION  sends the Commissioning Data Set data to the Secondary Uses Service.

If the second ORGANISATION  wishes to add other Commissioning data to the Secondary Uses Service database to that already submitted by the first ORGANISATION, both parties need to ensure that a different CDS SENDER IDENTITY is used. Often this is done by changing the last 2 digits of the 5 digit code (the Site element of the ORGANISATION CODE).

Note: Data sent using the same CDS SENDER IDENTITY by two different parties will most likely overwrite each other's data in the Secondary Uses Service database. Further advice can be obtained from the Secondary Uses Service (SUS) Service Desk, see the NHS Digital  website at: SUS Guidance.

Users should be aware of how the 15 character code of their CDS INTERCHANGE SENDER IDENTITY (also known as the EDI Address) is created. This may depend on how their XML interface solution has been set up. It may not be possible to rely on a change to the ORGANISATION CODE (CODE OF PROVIDER)  in order to change the CDS INTERCHANGE SENDER IDENTITY should this become necessary.

Also Known As

This Supporting information is also known by these names:

Context Alias
Full name Commissioning Data Set Submission Protocol
Plural Commissioning Data Set Submission Protocols
Short name CDS Submission Protocol

Where Used

Type Link How used
Data Element CDS ACTIVITY DATE references in description Commissioning Data Set Submission Protocol
Data Element CDS APPLICABLE DATE references in description Commissioning Data Set Submission Protocol
Data Element CDS APPLICABLE TIME references in description Commissioning Data Set Submission Protocol
Data Element CDS EXTRACT DATE references in description Commissioning Data Set Submission Protocol
Data Element CDS EXTRACT TIME references in description Commissioning Data Set Submission Protocol
Attribute CDS PROTOCOL IDENTIFIER CODE references in description Commissioning Data Set Submission Protocol
Data Element CDS REPORT PERIOD END DATE references in description Commissioning Data Set Submission Protocol
Data Element CDS REPORT PERIOD START DATE references in description Commissioning Data Set Submission Protocol
Data Element CDS UNIQUE IDENTIFIER references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 001 - CDS Interchange Header references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 002 - CDS Interchange Trailer references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 003 - CDS Message Header references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 004 - CDS Message Trailer references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 005B - CDS Transaction Header Group - Bulk Update Protocol references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 005N - CDS Transaction Header Group - Net Change Protocol references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 010 - Accident and Emergency CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 020 - Outpatient CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 021 - Future Outpatient CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 030 - Elective Admission List - End of Period Census (Standard) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 040 - Elective Admission List - End of Period Census (Old) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 050 - Elective Admission List - End of Period Census (New) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 060 - Elective Admission List - Event During Period (Add) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 070 - Elective Admission List - Event During Period (Remove) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 080 - Elective Admission List - Event During Period (Offer) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 090 - Elective Admission List - Event During Period (Available or Unavailable) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 100 - Elective Admission List - Event During Period (Old Service Agreement) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 110 - Elective Admission List - Event During Period (New Service Agreement) CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 120 - Admitted Patient Care - Finished Birth Episode CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 130 - Admitted Patient Care - Finished General Episode CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 140 - Admitted Patient Care - Finished Delivery Episode CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 150 - Admitted Patient Care - Other Birth Event CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 160 - Admitted Patient Care - Other Delivery Event CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 170 - Admitted Patient Care - Detained and or Long Term Psychiatric Census CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 180 - Admitted Patient Care - Unfinished Birth Episode CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 190 - Admitted Patient Care - Unfinished General Episode CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2 Type 200 - Admitted Patient Care - Unfinished Delivery Episode CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 001 - CDS Interchange Header references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 002 - CDS Interchange Trailer references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 003 - CDS Message Header references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 004 - CDS Message Trailer references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 005B - CDS Transaction Header Group - Bulk Update Protocol references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 005N - CDS Transaction Header Group - Net Change Protocol references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-1 Type 011 - Emergency Care CDS references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 001 - CDS Interchange Header references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 002 - CDS Interchange Trailer references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 003 - CDS Message Header references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 004 - CDS Message Trailer references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 005B - CDS Transaction Header Group - Bulk Update Protocol references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 005N - CDS Transaction Header Group - Net Change Protocol references in description Commissioning Data Set Submission Protocol
Data Set CDS V6-2-2 Type 011 - Emergency Care CDS references in description Commissioning Data Set Submission Protocol
Supporting Information Commissioning Data Set Addressing Grid references in description Commissioning Data Set Submission Protocol
Supporting Information Commissioning Data Set Business Rules references in description Commissioning Data Set Submission Protocol
Supporting Information Commissioning Data Set Data Duplication references in description Commissioning Data Set Submission Protocol
Supporting Information Commissioning Data Set Mandated Data Flows references in description Commissioning Data Set Submission Protocol
Supporting Information Commissioning Data Set Submission Protocol references in description Commissioning Data Set Submission Protocol
Supporting Information Commissioning Data Set Submission and Organisation Mergers references in description Commissioning Data Set Submission Protocol
Data Element DETAINED AND (OR) LONG TERM PSYCHIATRIC CENSUS DATE references in description Commissioning Data Set Submission Protocol
Data Element ORGANISATION IDENTIFIER (CDS SENDER) references in description Commissioning Data Set Submission Protocol
Supporting Information Referral to Treatment Clock Stop Administrative Event references in description Commissioning Data Set Submission Protocol