Radiotherapy Data Set

The Radiotherapy Data Set (RTDS) allows for the routine collection of clinically and managerially relevant ACTIVITY data from Radiotherapy centres to provide operational data to enable bench marking and to support enhancing clinical practice, in addition to commissioning or monitoring Radiotherapy Services in an evidence-based manner.

Overview

Introduction

The Radiotherapy Data Set  (RTDS) allows for the routine collection of clinically and managerially relevant ACTIVITY data from Radiotherapy centres to provide operational data to enable bench marking and to support enhancing clinical practice, in addition to commissioning or monitoring Radiotherapy Services in an evidence-based manner.

Radiotherapy is a major modality in the treatment of cancer and also represents a significant sector within the NHS, in terms of both workforce and capital investment.

All NHS funded facilities in England providing Radiotherapy Services are required to return data to Public Health England  (PHE) for all ACTIVITY undertaken on External Beam Radiotherapy  (Teletherapy) and Brachytherapy MACHINES, or with radioisotopes not contained within an External Beam Radiotherapy  (Teletherapy) or Brachytherapy MACHINE.

The Radiotherapy Data Set accompanies the Out-Patient Commissioning Data Set for PATIENTS attending for Radiotherapy.

Where admitted PATIENTS attend for Radiotherapy, a Radiotherapy Attendance record should be submitted to  Public Health England along with the Out-Patient Commissioning Data Set for the In-Patient Attendance.

Data Submission

The Radiotherapy Data Set should be submitted to Public Health England  by the 20th working day of each month. The extracts should include all Radiotherapy Attendance records for the previous calendar month.

Data should be submitted using the National Cancer Registration and Analysis Service  (NCRAS) upload portal at: NCRAS Login.

Further Guidance

Further guidance for submission of the Radiotherapy Data Set  is provided by the  National Disease Registration Service  at: National Radiotherapy Data Set (RTDS).

Mandation

The Mandation column indicates the recommendation for the inclusion of data:

  • M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present

  • R = Required: NHS business processes cannot be delivered without this data element

  • O = Optional: the inclusion of this data element is optional as required for local purposes.

Specification

LINKAGE: PATIENT IDENTITY CHOICE
Mandation CHOICE 1 - NHS NUMBER

To carry patient identity details for linkage.One occurrence of this group is required if selected as the choice.

M

NHS NUMBER

Or
Mandation CHOICE 2 - LOCAL PATIENT IDENTIFIER

To carry patient identity details for linkage.One occurrence of this group is required if selected as the choice.

M

LOCAL PATIENT IDENTIFIER (EXTENDED)

LINKAGE: PATIENT IDENTITY DETAILS

To carry patient identity details for linkage.One occurrence of this groupis required.

Mandation

Data Elements

M

NHS NUMBER STATUS INDICATOR CODE

M

PERSON BIRTH DATE

M

ORGANISATION IDENTIFIER (CODE OF PROVIDER)

LINKAGE: DIAGNOSTIC DETAILS

To carry diagnostic details for linkage.One occurrenceof this group is required.

Mandation

Data Elements

M

RADIOTHERAPY DIAGNOSIS (ICD)

R

RADIOTHERAPY DIAGNOSIS (SNOMED CT)

M

TUMOUR LATERALITY

PATIENT GROUP: DEMOGRAPHIC DETAILS

To carry demographic details of the patient.One occurrence of this group is permitted.

Mandation

Data Elements

R

PERSON FAMILY NAME

R

PERSON GIVEN NAME

R

POSTCODE OF USUAL ADDRESS

R

PERSON STATED GENDER CODE

R

ADMINISTRATIVE CATEGORY CODE (RADIOTHERAPY)

R

RADIOTHERAPY PATIENT IDENTIFIER

R

GENERAL MEDICAL PRACTITIONER (SPECIFIED)

R

GENERAL MEDICAL PRACTICE CODE (PATIENT REGISTRATION)

RADIOTHERAPY EPISODE

To carry details of the Radiotherapy Episode.One occurrence of this group is permitted.

Mandation

Data Elements

M

RADIOTHERAPY EPISODE IDENTIFIER

M

DECISION TO TREAT DATE (RADIOTHERAPY EPISODE)

M

EARLIEST CLINICALLY APPROPRIATE DATE

R

ACTIVITY SERVICE REQUEST DATE (RADIOTHERAPY DEPARTMENT)

RADIOTHERAPY PRESCRIPTION

To carry details of each Radiotherapy Prescription.Multiple occurrences of this group are permitted.

Mandation

Data Elements

M

RADIOTHERAPY PRESCRIPTION IDENTIFIER

M

RADIOTHERAPY TREATMENT REGION

M

RADIOTHERAPY ANATOMICAL TREATMENT SITE (OPCS)

M

RADIOTHERAPY TREATMENT MODALITY

M

RADIOTHERAPY PRESCRIPTION PRIORITY

M

PROFESSIONAL REGISTRATION ISSUER CODE (RADIOTHERAPY PRESCRIPTION AUTHORISER)

M

PROFESSIONAL REGISTRATION ENTRY IDENTIFIER (RADIOTHERAPY PRESCRIPTION AUTHORISER)

R

ANATOMICAL TREATMENT SIDE (RADIOTHERAPY)

R

ROYAL COLLEGE OF RADIOLOGISTS PATIENT CATEGORY

R

RADIOTHERAPY ROUTES AND METHODS OF ADMINISTRATION (SNOMED CT DM+D)

R

RADIOTHERAPY CARE PROFESSIONAL LICENCE IDENTIFIER

R

ORGANISATION IDENTIFIER (CODE OF ORGANISATION COMMISSIONED TO PROVIDE ACTIVITY)

M

RADIOTHERAPY TREATMENT INTENT

R

RADIOTHERAPY CLINICAL TRIAL PRESCRIPTION INDICATOR

RADIOTHERAPY PLAN

To carry details of each Radiotherapy Plan.Multiple occurrences of this group are permitted.

Mandation

Data Elements

M

RADIOTHERAPY PLAN IDENTIFIER

R

RADIOTHERAPY PRESCRIPTION STATUS

O

FIRST RADIOTHERAPY PLANNING APPOINTMENT DATE

R

RADIOTHERAPY PLAN NAME

R

SPECIALIST RADIOTHERAPY TREATMENT TYPE

O

OTHER SPECIALIST RADIOTHERAPY TREATMENT DESCRIPTION

RADIOTHERAPY PLAN: PROCEDURE

To carry details of each Radiotherapy Plan procedure.Multiple occurrences of this group are permitted.

Mandation

Data Elements

M

RADIOTHERAPY PLAN PROCEDURE (OPCS)

Multiple occurrences of this item are permitted

R

RADIOTHERAPY PLAN PROCEDURE (SNOMED CT EXPRESSION)

Multiple occurrences of this item are permitted

R

RADIOTHERAPY PLAN OTHER PROCEDURE

Multiple occurrences of this item are permitted

R

OTHER RADIOTHERAPY PLAN PROCEDURE DESCRIPTION

Multiple occurrences of this item are permitted

RADIOTHERAPY PLAN: RADIOTHERAPY PRESCRIBED DOSE

To carry details of each Radiotherapy Prescribed Dose described in the Radiotherapy Plan.One occurrence of this group is permitted per Radiotherapy Plan.

Mandation

Data Elements

M

RADIOTHERAPY PRESCRIBED DOSE

M

RADIOTHERAPY PRESCRIBED DOSE UNIT OF MEASUREMENT (SNOMED CT DM+D)

RADIOTHERAPY PLAN: RADIOTHERAPY PRESCRIBED FRACTIONS

To carry details of each Radiotherapy Prescribed Fractions described in the Radiotherapy Plan.One occurrence of this group is permitted per Radiotherapy Plan.

Mandation

Data Elements

M

RADIOTHERAPY PRESCRIBED FRACTIONS

RADIOTHERAPY PLAN: RADIOTHERAPY ACTUAL DOSE

To carry details of each Radiotherapy Actual Dose as delivered in the Radiotherapy Plan.One occurrence of this group is permitted per Radiotherapy Plan.

Mandation

Data Elements

M

RADIOTHERAPY ACTUAL DOSE

M

RADIOTHERAPY ACTUAL DOSE UNIT OF MEASUREMENT (SNOMED CT DM+D)

RADIOTHERAPY EXPOSURE

To carry details of each Radiotherapy Exposure.Multiple occurrences of this group are permitted.

Mandation

Data Elements

M

RADIOTHERAPY EXPOSURE IDENTIFIER

R

RADIOTHERAPY MACHINE IDENTIFIER

R

RADIOTHERAPY PRESCRIBED BEAM TYPE

RADIOTHERAPY EXPOSURE: RADIOTHERAPY BEAM ENERGY

To carry details of the Radiotherapy Beam Energy delivered as part of the Radiotherapy Exposure.One occurrence of this group is permitted per Radiotherapy Exposure.

Mandation

Data Elements

M

RADIOTHERAPY PRESCRIBED BEAM ENERGY

M

RADIOTHERAPY PRESCRIBED BEAM ENERGY UNIT OF MEASUREMENT (SNOMED CT DM+D)

RADIOTHERAPY EXPOSURE: TIMESTAMP

To carry details of the timestamp of each Radiotherapy Exposure.Multiple occurrences of this group are permitted.

Mandation

Data Elements

M

CODED PROCEDURE TIMESTAMP (RADIOTHERAPY EXPOSURE)

RADIOTHERAPY EXPOSURE: RADIOISOTOPE CHOICE
Mandation CHOICE 1 - Radioisotope

To carry Radioisotope details.One occurrence of this group is permitted if selected as the choice.

R

RADIOISOTOPE

Or
Mandation CHOICE 2 - SNOMED CT

To carry SNOMED CT Radioisotope details.One occurrence of this group is permitted if selected as the choice.

R

RADIOPHARMACEUTICAL PROCEDURE (SNOMED CT)

RADIOTHERAPY ATTENDANCE

To carry the details of the Radiotherapy Attendance.Multiple occurrences of this group are permitted.

Mandation

Data Elements

M

RADIOTHERAPY ATTENDANCE IDENTIFIER

R

RADIOTHERAPY ADMITTED PATIENT INDICATOR

M

RADIOTHERAPY ATTENDANCE DATE AND TIME

M

RADIOTHERAPY ACTUAL PROCEDURE (OPCS)

Multiple occurrences of this item are permitted

R

RADIOTHERAPY ACTUAL PROCEDURE (SNOMED CT EXPRESSION)

Multiple occurrences of this item are permitted

R

RADIOTHERAPY ATTENDANCE ADDITIONAL PROCEDURE

Multiple occurrences of this item are permitted

R

OTHER RADIOTHERAPY ATTENDANCE PROCEDURE DESCRIPTION

Multiple occurrences of this item are permitted

R

RADIOTHERAPY RECORD AND VERIFY SYSTEM VERSION

Also Known As

This data set is also known by these names:

Context Alias
Also known as RTDS
Short name Radiotherapy